Public Announcement in Accordance with the Act on the Protection of Personal Information
The Company publicly announces the following matters based on the Act on the Protection of Personal Information (the “Act”). (Matters that are “put in a readily accessible condition for the individual” and matters that are required to be “put in an accessible condition for the individual” [including cases in which a response is made without delay at the request of the individual] are included.)
1. Matters Concerning Announcement of the Intended Use of Personal Information
(1)
Intended use of personal information obtained directly or indirectly by means of other than written documents (Article 18. 1 of the Act)
Each time the Company obtains personal information stated in a written document directly from customers, we shall clearly inform the customers of the intended use of such information (Article 18. 2 of the Act).
If the Company obtains personal information directly by any other means or indirectly from customers, we shall handle the information within the scope of the intended use described below (Article 18. 1 of the Act), excluding the cases described in “(2) Matters concerning joint use” (Article 23. 4 of the Act).
Intended use of personal information of our customers and business partners
1. To provide information, make various proposals, give other notices (regarding billing, payment, change or suspension of services, etc.), conclude, renew, terminate or execute contracts and make various payments in connection with products and services the Company handles in the course of the respective operations described below (the “Company Business”).
Development, manufacture, sale and lease of photofinishing equipment, image processing equipment and associated peripheral equipment
Development, manufacture and sale of information equipment, machines and appliances for optics and office equipment
Development, manufacture and sale of electronic hardware and software
Sale of photographic equipment, photographic sensitized materials and photographic supplies, electric machines and appliances, office supplies, electronic equipment, food and clothing
Forming and processing of plastic products and sale of such formed and processed plastic products
Sheet metal processing, cutting and grinding of various machinery parts
Design, manufacture and sale of metal molds
Development, manufacture and sale of medical equipment
Development, manufacture, sale and maintenance of water processing equipment and appliances
Design, manufacture, sale and maintenance of raw garbage disposal equipment
Electromagnetic wave measurement services
Lease of electromagnetic wave measuring equipment
Photofinishing operations and operation of photo studios
Production and operation of internet content and related information services, and provision of internet-based photo printing systems and printing services
Operation of restaurants, coffee shops and hotels, and lease of meeting rooms
Sale, purchase, lease and management of real estate
Gardening services
Construction and civil engineering
Handling of graphics including advertisement, signboards and posters
Development, manufacture, sale and maintenance of electronic applied equipment including semiconductors and flat panel displays, and manufacturing equipment and related appliances of such electronic applied equipment
Any and all other activities associated with the above
2. To confirm the identity of an individual and respond to inquiries and requests from the individual.
3. To provide various information and other notices related to the Company Business.
4. To improve and upgrade the products and services handled in the Company Business, promote sales of such products and services and develop new products and services.
5. To provide our customers and other third parties with various notifications and other documents required in conducting the Company Business.
6. To provide the Company’s group companies with various information (sales information, etc.) necessary for developing their own businesses.
7. To perform any other activities related to the Company Business.
Intended use of personal information of our shareholders
1. To exercise rights and fulfill obligations in accordance with applicable laws and regulations.
2. To offer various benefits in connection with the position of shareholders.
3. To implement various measures to facilitate the relationship between the Company and our shareholders by viewing the relationship as one between corporate entity and its members.
4. To manage shareholders by means of preparing shareholders data based on criteria set by applicable laws and regulations.
Intended use of information obtained from inquiries and complaints
To respond to inquiries to the Company and improve the Company’s business activities.
Intended use of recruiting related information
To use information for recruiting activities.
Intended use of information of the Company’s officers and employees
The purpose of utilization shall be announced or notified separately to the Company’s officers and employees.
Intended use of information obtained from orders, inquiries, etc. on the web or via e-mails
1. To issue, amend and extinguish IDs needed to use the Company’s systems or services provided through the Company’s systems (the “Services”).
2. To notify users of information regarding use of the Services.
3. To manage the usage conditions of the Services (including security management purposes).
4. To confirm via inquiries the details of data registered by users using the Services.
5. To conduct any other activities associated with the above.
(2)
Matters concerning joint use (Articles 23. 4 (3) and 23. 5 of the Act)
The Company and its subsidiaries may jointly use the Company’s customer information for the purpose of advertising or marketing of our products and services to our customers. Information jointly used includes names, telephone numbers (including cell phone and fax numbers), addresses, e-mail addresses, company or organization names, department names, titles, addresses of workplace, other contact information, genders, birth dates, trade records, questionnaire survey information and other information. The Company is responsible for the management of such customer information. Particulars of joint use of information of the Company’s officers and employees shall be announced or notified separately.
2.
Matters That Shall Be “Put in an Accessible Condition for the Individual” with respect to “Retained Personal Data” (Article 24. 1 of the Act)
The Company’s intended use of “retained personal data” shall be the same as the purposes described in Section 1. “Matters Concerning Announcement of the Intended Use of Personal Information”.
3.
“Provision to Third Parties” of Personal Information (Articles 23. 2 and 23.3 of the Act)
The Company shall properly manage personal information obtained from our customers and shareholders, and shall not provide such personal information to any third parties without obtaining the prior consent of the individual concerned, except for the following cases (Article 23. 1 of the Act):
Cases in which the provision of personal information is based on laws and regulations
Cases in which the provision of personal information is necessary for the protection of the life, body, or property of a person and in which it is difficult to obtain the consent of the individual
Cases in which the provision of personal data is specially necessary for improving public health or promoting the sound growth of children and in which it is difficult to obtain the consent of the individual
Cases in which the provision of personal data is necessary for cooperating with a state organ, a local government, or an individual or a business operator entrusted by one in executing the affairs prescribed by laws and regulations and in which obtaining the consent of the person is likely to impede the execution of the affairs.
4.
Items Concerning Procedures to Respond to “Requests for Disclosure and Others” (Article 29 of the Act)
The Company shall respond to a request for disclosure, revision or discontinuance of use, etc. of its “Retained Personal Data” from the individual concerned or such person’s representative.
(1)
Point of contact for “Requests for Disclosure and Others”
To make a “Request for Disclosure and Others”, the prescribed request form needs to be completed and sent to the following address by postal mail together with necessary documents.
Address:
c/o: Manager of Personal Information Enquiry Office
General Affairs & Public Relations Group, Human Resources Development & General Administration Division
Noritsu Koki Co., Ltd.
579-1, Umehara, Wakayama City, Wakayama Prefecture
Postal Code 640-8550
(2)
Documents (forms) to be submitted in making a “Request for Disclosure and Others”
To make a “Request for Disclosure and Others”, the request form shown in A. below needs to be output, completed and sent to the address given in (1) above by postal mail together with a photocopy of any of the identity verification documents described in B. below.
B. Identity verification documents
One photocopy of official documents such as driver’s license and passport stating address information.
(3)
“Request for Disclosure and Others” through a representative
If a person making a “Request for Disclosure and Others” is a statutory agent of the individual concerned, a guardian of a minor, a guardian of an adult ward of the court or a representative entrusted by the individual to make such request, please provide documents described in A.or B. below as well as the documents indicated in the above paragraph.
A. In case of a statutory agent
1.
A document certifying the statutory power of attorney. A certified copy of a family register is acceptable.
In case of parental authority, a photocopy of such person’s health insurance card stating his/her dependent is also acceptable.
2.
A document certifying the qualification of a guardian of a minor or a guardian of an adult ward of the court (a photocopy of official documents such as the guardian’s driver’s license or passport stating address and name information, a certified copy of family register or a certificate of registered items).
B. In case of a representative by proxy
1.
A power of attorney (bearing the requesting individual’s registered seal impression).
2.
A certificate of the requesting individual’s seal registration..
3.
A document certifying the identity of the representative (a photocopy of official documents such as the representative’s driver’s license and passport stating address and name information).
(4)
Fee and payment method concerning “Requests for Disclosure and Others”
Fee ¥600 per request Payment method
Please enclose postage stamps of ¥600 with the request form.
(The above fee amount is effective as of April 1, 2007.)
If the payment amount is insufficient or postage stamps are not enclosed, you shall receive a notice, and unless full payment is made within a given period, we shall regard that no such request for disclosure was made.
(5)
Responding method for “Requests for Disclosure and Others”
A written reply shall be sent to the address of the “Requesting person” stated on the form by certified mail with delivery restricted to the addressee.
(6)
“Intended use” of personal information obtained in relation to “Requests for Disclosure and Others”
Personal information obtained in connection with “Requests for Disclosure and Others” shall be handled within the scope necessary to respond to such requests. The documents provided shall be retained for two years after responses to such “Requests for Disclosure and Others” are given, and shall subsequently be destroyed.
Reasons for Nondisclosure of the “Retained Personal Data”
The Company may decide not to disclose the “Retained Personal Data” in responding to the “Request for Disclosure and Others” if any of the conditions stated below apply. If the Company decides not to disclose the requested information, we shall inform the requesting person of our decision as well as our reasons. Please note the fee paid shall not be refunded even in case of nondisclosure.
The identity of the requesting individual cannot be confirmed due to the facts, such as the address stated in the request form differing from that stated in the attached documents submitted for identity confirmation purposes or the address registered with the Company, etc.
The power of attorney cannot be confirmed in cases where the request is made by a representative of the requesting individual.
There is a deficiency in the prescribed documents submitted for the request.
The information subject to the “Request for Disclosure and Others” is not the “Retained Personal Data”;
There is a risk of harm to the life, body, property or other rights or interests of the individual or any third party.
There is a risk of significant obstruction to the proper operations of the Company’s business.
Disclosure would constitute a violation of other laws or regulations.
5.
Matters Concerning the Point of Contact for “Complaints” (Articles 24. 1 and 31 of the Act and Article 5 of the Cabinet Order for the Enforcement of the Act on the Protection of Personal Information)
(1)
Point of contact for complaints regarding the handling of personal information
Complaints regarding the Company’s handling of personal information are requested to contact us by as stated below.
By telephone - Phone number: 073-454-0307 (General Affairs & Public Relations Group)
(Available during office hours from 9:00 to 17:00 on Company business days )
By fax - Fax number: 073-454-0420 (General Affairs & Public Relations Group)
By postal mail -
c/o: Manager of Personal Information Enquiry Office
General Affairs & Public Relations Group,
Human Resources Development & General Administration Division
Noritsu Koki Co., Ltd.
579-1, Umehara, Wakayama City, Wakayama Prefecture
Postal Code 640-8550
By email – kojinjoho@nkc.noritsu.co.jp
By visit – Please understand the Company does not accept requests via personal visits to the Company.
(2)
Name of the “authorized personal information protection organization” the Company belongs to and its point of contact for complaints.
The Company is not a member of any authorized personal information protection organization at present.
Copyright (c) 2001-2008 NORITSU KOKI CO., LTD.
All Right Reserved.
¥600 per request 